End of the Year Rehearsals & Performances Information

Good morning,

Please see below for reminders and specifics for the upcoming Jazz Band performance, graduation rehearsal and performance, and Navy ceremony and performance:

*Saturday, May 25th, Jazz Band Performance on Duval St. **Take your instrument home on Friday, the band room will not be open on Saturday.** Unload truck and setup at 4:30pm, wear your concert attire. Everyone, please share: The Key West High School Jazz Band will be performing two sets on the 600 block of Duval Street this Saturday, May 25th, from 6:00-8:00pm for the Mall on Duval. This is in front of Cowboy Bill’s facing Wyland Galleries, plenty of parking at the Fire Station on Simonton Street one block away. Parents, a cooler of 30 iced waters will be appreciated, this can go on the truck Friday.

*May 30th Graduation/Navy rehearsal at Tommy Roberts Memorial Stadium (Kennedy Drive) starting promptly at 5:00pm for Navy performers and 5:45pm for everyone else to join in. All of Symphonic Band, Wind Ensemble, and Percussion be set up and ready to play by 5:45 after the Navy group runs all music. The rehearsal will be over before 6:45pm for the band. Officers, please arrive by 4:30pm to setup the chairs/stands/tents. All, please remember your instrument/music for these events as we are in final exams and you may not have band on Thursday. Parents, we will need iced bottles of water for about 60 people for two nights.

*May 31st Graduation Performance. Report by 7:00pm to change into your marching uniform, *wear your white shoes and white socks. The length of the ceremony is undetermined, it starts at 8:00pm and will conclude between 9:15-9:45pm or so. We will need help unloading the equipment at the band room after the ceremony.

*Check-in for School Owned Instruments will occur at the high school directly after graduation or on Monday/Tuesday. If you are taking home your instrument for the summer, you will need to do another form labeled Summer 2019 for summer check-out.

*June 6th Navy Change of Command Ceremony: report to the band room by 8:00am, all students are wearing their Marching Uniform, departing for NAS Boca Chica at 8:15am. Ceremony starts at 10:00am, we play before, during and after the ceremony. We will be back at KWHS sometime around 12:30pm. Please join the Remind group @eventhelp texted to 81010 for this performance.

Thank you,

Gary Hernandez

Band CalendarWebsiteAnnouncement BlogRemind101 Txts

This email has been sent via Charms Office Assistant on behalf of:

Key West High School Band
2100 Flagler Avenue
Key West, FL 33040

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KWHS Band Icebreaker Wednesday, May 22 @ 6:30pm

*Parents/Students/Directors: Please forward this message to all 8th grade band students and those interested in Colorguard. Everyone is welcome and encouraged to attend.*

Please join us on Wednesday, May 22nd, at 6:30pm for our Key West High School Band Program Icebreaker. If you are unable to attend, please let me know.

*If you would like to audition for Wind Ensemble (not required), please prepare as many major scales as you can in the Florida All State Pattern.

Icebreaker Info (Flyer)

Attention All New & Returning Band Members!

What: The Key West High School Band annual meet and greet Icebreaker. There will be a brief information session in the auditorium about the KWHS band program, 2019 marching show, possible international travel and fundraising followed by a meet and greet Dinner in the Cafeteria for new and returning band members, including all parents. Please come to get to know each other.

Who: All new and returning band members, all parents, and anyone interested in joining band including Colorguard (no band experience required).

When: Wednesday, May 22nd 6:30-8:00pm

Where: Auditorium to start and the Cafeteria for dinner at KWHS.

Prospective members/parents:

Sign up to receive txt messages by texting:

@bandkwhs to # 81010

And/or send an email to:

bandkwhs

This Google Calendar includes all dates for the 2019-2020 year and the Required Marching Band Camp for all members July 30-August 9 (slightly earlier for percussion/colorguard):

www.KWHSBand.com

Looking forward to it!

Gary Hernandez

Director of Bands

Gary.Hernandez

Band CalendarWebsiteAnnouncement BlogRemind101 Txts

This email has been sent via Charms Office Assistant on behalf of:

Key West High School Band
2100 Flagler Avenue
Key West, FL 33040

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Band Parent Meeting Monday at 6:00pm (May 20th)

Good afternoon,

It is that time of year again. We will be meeting in the band room at 6:00pm, Monday, May 20th to discuss and nominate band parent/booster officers. We greatly appreciate any help! We will also discuss a proposition for international travel next year. Please let me know if you are unable to attend but would like to be considered for a position.

Thanks!

Gary Hernandez

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Band Boosters

WE NEED YOU!!! We cannot do this without the help of our wonderful parents. When you become involved you will quickly see how Band is quite the microcosm of the “real” world. If you have any skills or experience in virtually any area we can use your help! A simple list of areas we need help in during a given year: bookkeeping, carpentry, welding, handy man, manual labor, cooking, lea son, translating, data entry, editing, copying, organizing, sewing, public relations, video, truck driving, chaperoning, moving, moving, and moving.

Whether it is the beginning of the year during marching band or towards the end during our band banquet, it is never too late or early to get involved! If you can only help at the event itself, let us know, if you want to actually plan the event let us know too! The more help we get the better and more efficient our program will be come!

The good souls who have graciously given their time to the band program this year:

KWHS Band Booster Officers
Please remember that all parents are Boosters. There are no special membership requirements, just help when you can.

President (Band Booster Coordinator)
Oversees all booster activities and keeps the band director up-to-date on the status of all projects/jobs by regularly communicating with all booster titled volunteers. Recruits, trains, organizes, and secures chaperones/volunteers for all band events. Updates all committee chairs regularly on volunteer status in Charms for each event.

Bookkeeper (Treasurer)
Enters all monetary transactions into Charms Financial database and assists with the band director with money deposits.

Forms Manager
Enters, tracks, and manages all collected student forms in Charms databases.

Fundraising Coordinator (Ways & Means)
Assists the band director in planning fundraising activities, establishing a budget, filling out required MCSD paperwork, & carrying out all efforts to raise funds. Compiles a list of all sponsors for poster and thank you letter distribution.

Brick Sales Manager
Processes brick forms to place orders quarterly or more often.

Sponsorship & Concert Ad Managers
Prepares the concert Ad Program and compiles a list of businesses for acknowledgement. Creates PowerPoint, sets up projector and projects concert advertisements at all concerts.

Uniform Coordinators
Marching
Assists in fitting all students for marching uniforms and coordinates hemming efforts.
Concert
Assists in fitting all students for concert uniforms and placing orders.

Equipment Coordinator
Directly assists with and coordinates the logistics associated with the moving of all equipment throughout the school year.

Community Liaison (Public Relations)
Communicates band events and achievements to local press and the community.

Hospitality Coordinator
Solicits food donations from local merchants and band parents for all band events involving special guests, performers, or clinicians. Coordinates the end of the year Band Banquet.

This email has been sent via Charms Office Assistant on behalf of:

Key West High School Band
2100 Flagler Avenue
Key West, FL 33040

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Banquet Review-Parking Lot Fundraiser Sunday

Good morning,
Thank you for a wonderful banquet last night! Many thanks to Lori Thompson for transforming the cafeteria into 24K Magic and Pam Oropeza for coordinating all of the food to serve more than 200 people! Thanks to all who helped with setup/clean-up! It was certainly a special night. The concert band superior medals have yet to arrive, they will be distributed as soon as they do. If you have still not yet paid for your banquet meal, you may do so by credit card through Monday: https://www.schoolpay.com/link/bandbanquetguest

*Volunteers still needed & parking lot signs (let me know if you know where they are) for our fundraiser on Sunday, May 12th. We certainly need several more adults to help. All wear your band shirt, or red shirt. Please sign up via Charms: https://www.charmsoffice.com/charms/volunteerR.asp?s=KyWstHSB&v=4745135

Thank you!

Gary Hernandez
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Parking Lot Fundraiser-May 12th Volunteers Needed at Amphitheater

Good afternoon,

We were recently presented with the opportunity to have all of the proceeds from the Song Writers Festival’s last event at the Key West Amphitheater. Please let us know if you can help/volunteer for this event on Sunday, May 12th, 5:00pm til ?. Looking at $1,000+ for the band. More info on Charms & sign up: https://www.charmsoffice.com/charms/volunteerR.asp?s=KyWstHSB&v=4745135

More info and task to be assigned later this week, info will be sent directly to those who volunteer. Will certainly need our parking signs updated for this event etc.

Thanks!

Gary Hernandez